2018 MINNESOTA PGA CAREERS
The mission of the Minnesota PGA is to promote the enjoyment and involvement in the game of golf and to contribute to its growth by providing services to golf professionals and the golf industry.
The Minnesota PGA will accomplish this mission by enhancing the skills of its Professionals and the opportunities for amateurs, employers, manufacturers, employees and the general public.
In so doing, the Minnesota PGA will elevate the standards of the golf Professional’s vocation, enhance the economic well-being of the individual member, stimulate interest in the game of golf, and promote the overall vitality of the game.
The Minnesota PGA is pleased to offer the following career opportunities.
Responsible for coordinating the day-to-day office as well as financial and administrative functions and support of the Minnesota PGA office to include but not limited to the following responsibilities.
OFFICE ADMINISTRATION RESPONSIBILITIES:
1. Serve as the receptionist for the office.
2. Answer the main office telephone and direct calls to appropriate staff members.
3. Serve as the administrative assistant to the CEO and COO with various administrative tasks, to include but not limited to:
- Scheduling appointments/meetings
- Typing, editing, copying and sending mailings
- Updating presentations
- Placing telephone calls
- Researching details regarding specific projects
- Following up on necessary items and communicating information to proper individual/groups to keep the projects moving forward
4. Oversee the maintenance of the Office space to include equipment upkeep and service.
5. Order and re-stock office supplies.
6. Order and re-stock refreshment products (soda, juice, water, coffee, snacks) used by the Office.
7. Coordinate all operations relating to sending and receiving mail and packages via UPS and/or FedEx.
8. Coordinate and execute all aspects of any informational mailings (copying, collating, packaging, applying postage, etc.).
9. Perform all other duties as requested by the CEO and COO.
MEMBER RELATIONS RESPONSIBILITIES:
1. Utilize database to maintain an accurate and up-to-date records for PGA Section Members and Apprentices.
2. Collaborate in drafting, creating and sending communications PGA Section Members and Apprentices keeping them informed of upcoming events, deadlines as well as other pertinent information.
3. Initialize communication to new or transferring members and apprentices.
4. Assist the President, Board of Directors, and Committee Chairs with various administrative tasks as needed to include travel planning for national and regional meetings.
5. Responsible for meeting minutes at all board meetings as well as the spring and fall meetings.
1. Responsible for banking deposits.
2. Submit all necessary and required information related to purchase requisitions and payment processing to appropriate PGA Section Finance staff in a timely manner.
3. Submit all invoices to appropriate PGA staff members for review and approval and processes in a timely manner, informing CEO of significant expenses.
4. Follow up on invoices and research any and all discrepancies or notify appropriate staff member of any discrepancies. Work in conjunction with PGA Section Finance Department to research unpaid invoices and follow up with vendors as needed.
5. Ensure spending limits for general office expenses are not exceeded.
1. Serve as the lead meeting planner for several events to include but not limited to: spring/fall meetings, education seminars, board meetings, outings, etc.
2. Responsible for the coordination of Major Championship (when held) Section volunteers to include recruiting, registering, educating, outfitting, scheduling, training and leading volunteers through Championship Week.
No supervisory responsibility.
The Member Relations Coordinator should be a person who is willing to serve in a support role for the benefit of PGA Members. This requires a strong team mentality and the willingness to help out wherever needed. A flexible, ‘can do’ ‘can learn’ attitude is essential to the success of the position. Exceptional customer service is expected and will be critical in delivering the very best experience for PGA Members.
QUALIFICATION (SKILLS, KNOWLEDGE AND ABILITIES):
1. Skills in planning, organizing and scheduling.
2. Skills in oral and written communications, including skills in interpersonal communications.
3. Skills in database management.
4. Skills in time management.
5. Skills in organization.
6. Skills in Microsoft Office.
7. Knowledge of golf.
8. Ability to use standard office machines, including but not limited to: telephone, copier, scanner, and PC.
9. Ability to effectively present information and respond to questions.
10. Ability to apply judgment and decision making skills.
11. Ability to perform tasks with minimal supervision.
12. Ability to pay attention to detail.
13. Ability to apply basic mathematical functions.
14. Ability to handle several tasks at a time.
15. Ability to present oneself in a professional manner and appearance.
16. Ability to stand for extended periods of time (6+ hours per day).
17. Ability to work overtime, including weekends (sometimes up to 15 hours a day).
18. Ability to maintain composure and work under deadline pressure.
19. Ability to organize, prioritize and expedite flow of work.
20. Ability to be flexible.
21. Ability to build effective relationships.
1. While performing the duties of this job, the employee is regularly required to stand, walk, talk and hear. The employee is frequently required to sit for long periods of time. The use of hands and fingers to handle objects, tools and controls is required. The employee may occasionally be required to reach, climb, balance, stoop, kneel, crouch or crawl.
2. Must be able to occasionally lift and/or move up to 40 pounds.
3. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
4. While performing the duties of this job, the employee occasionally works in outside weather conditions. The noise level in the work environment is usually moderate.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND EXPERIENCE:
1. Bachelor’s Degree (B.A. /B.S).
2. At least 5 years of experience in a business environment preferred.
3. At least 2 years of successful experience in event planning preferred.
4. Office assistant/executive assistant experience preferred.
The Minnesota PGA Section headquarters is located in Coon Rapids, MN (just outside of Minneapolis, MN).
SEND COVER LETTER AND RESUMÉ TO:
Jon Tollette, COO
12800 Bunker Prairie Road
Coon Rapids, MN 55448